Compliance & Approval Workflows
Formal, auditable approval workflows in Jira for teams in automotive, aerospace, financial services and the public sector.
Key Benefits
Approvals that hold up in an audit
Teams use Group Sign-Off to enforce approvals and keep audit trails for requirements under MaRisk, SOX, ISO 26262 and DO-178C.
Complete audit trail
Every approval, rejection, and delegation is logged with timestamps and user details for full traceability.
Parallel review
Parallel approvals let multiple groups review simultaneously instead of adding each group's waiting time in sequence.
Enforced governance
Configured approval conditions can block selected workflow transitions until the required sign-offs are complete.
A practical rollout approach
Start with the operating policy and reporting decisions, then configure the app around that process.
- Step 1
Define the approval policy
Document which decisions need sign-off, who is eligible to approve, whether quorum is allowed, and what should happen after a decline.
- Step 2
Map policy to Jira
Choose the projects and transitions to protect, configure approval groups and conditional rules, and decide when re-authentication is appropriate.
- Step 3
Pilot with real evidence
Run a representative workflow with approvers and audit stakeholders. Review the resulting timestamps, reasons, and issue history before expanding.
- Step 4
Govern changes
Assign owners for approval rules and review them when teams, regulations, or Jira workflows change.
Decisions to make first
- An app can support a controlled process, but it does not certify the process or guarantee compliance with a standard.
- Keep approver groups and delegation rules current so controls do not stall when responsibilities change.
- Define evidence-retention and access requirements with your compliance or quality team.